Consultancy Services
Conference Consultancy South Africa had the privilege to consult to high profile clients, locally and internationally, on a variety of event planning and management services. Our flagship consultancy service is Event Business Unit Development, see service description below. Our range of consultancy services include, but are not limited to:
International Conference Host Bid Proposal Development. We provide this comprehensive co-ordination service free of charge to prospective and current clients. We draw on our relationships with tourism authorities, the local bureau, the designated venue and relevant stakeholders to produce an international conference hosting proposal that will compete with the best in the world. Some successful bids (Conferences awarded to South Africa) that we have produced on behalf of clients include:
- United Nations World Summit on Sustainable Development 2002 (WSSD) - The world's largest conference.
- World Petroleum Congress 2005
- World Congress on Injury Prevention and Safety Promotion 2006
- International Self-Care Deficit Theory Congress 2006
- International Internal Audit Conference 2009
- Solar World Congress 2009
- Agriculture Biotechnology International Congress 2011
Strategic Consultancy Services are available to our clients independently from event planning and management assignments. We are therefore available to assist clients on a very specific aspects of event service requirements on a consultancy basis. As an example, we have rendered the following consultancy services for local and international clients:
- Representation on event management committees for strategic and operational advice
- Event risk management planning
- Event project planning
- Event due diligence (assessing scope of host responsibilities, financial liabilities and the mapping of a process for planning and managing the event)
- VIP co-ordination services for members of foreign royal families, first ladies, heads of multilateral agencies, local dignitaries including the President, members of Cabinet and other high profile individuals
- Event supplier and procurement services, including due diligence and request for proposal management
- Program management, including abstract management, co-ordinating and briefing speakers
Some examples of operational consultancy services include:
- On-site registration support services, including the provision of temporary registration and hostess staff
- On-site speaker management services, ensuring the speakers arrive on time and that their presentations are properly managed
- Media center management, including the preparation of media accreditation, media packs and on-site support with interviews
Event Business Unit Development Consultancy. We can assist your organization or company with the establishment of an in-house event management unit by identifying your specific requirements, developing and driving the processes to create this self sufficient new unit within your organization. We have set-up a successful event management unit at a major private higher education institution that now plan and manage macro international conferences fully independently. We provide the following support services in this regard:
- Due diligence of your (the client's) event management requirements
- Design a structure that will meet these event management requirements and that integrates with your own organization or company
- Provide staff orientation and training on aspects of conference unit administration, promotion and event management
- We provide all the tools required by an event co-ordinator and manager today to manage this unit and the business of event management
- A mentorship service for as long as the client requires guidance (Our aim is however to move towards self-sustainability as soon as possible)
- This service is provided in such a manner that it enhances the business development initiatives of this new Unit
Competence Development Consultancy (Event training) assignments for local and international clients include:
- Customised event management orientation programmes for conference steering committee members
- Orientation programme on international conference host bids for post graduate tourism students at university level
- Strategic event management programme for various corporate clients
Media Management and Co-ordination Consultancy. This is a comprehensive specialized consultancy service that includes the following:
- Development of a marketing and communication plan and strategy
- Implementing the marketing and communication campaign
- Manage and co-ordinate media partnership agreements
- Management of all communication instruments including, website, brochures, posters, bulk e-mails and sms's
- Drafting of press releases
- Planning and management of press briefings and interview schedules
- Management of media accreditations and registrations
- On-site media management
Delegate Registration and Administration Consultancy Services are rendered independently of our operational services. This service is particularly valuable for organisations that prefer to plan their own events or conference organisers with limited capacity that require a separate RSVP or delegate administration service. In this instance we render the registration service as an integrated service for our client, whether an organization or another professional conference organiser. To outside clients and the public, it will appear as if this registration service is managed in-house by the client.
We understand that most of our clients have other day to day responsibilities and may require additional assistance for the added responsibility that accompanies an event assignment. All of the aforementioned services are available to you. Please contact us to find out how we can limit your risk, propose models for planning and operation, and generally make your life so much easier.
